UConn Cookie Information

JOB SUMMARY

Provides confidential executive, administrative, and operational support to the Vice President (VP) of Facility Services and University Planning (FSUP), as well as executive-level support to the Associate Vice President (AVP) of Facility Operations (FO), the Executive Director of University Planning, Design and Construction (UPDC), and other members of the FSUP executive leadership team, as assigned. This is a confidential exempt position, with dual emphasis on managing the schedule and activities of the VP of FSUP, as well as coordinating the day-to-day administrative activities under the direction of the VP of FSUP, while maintaining the highest level of confidentiality.

DUTIES AND RESPONSIBILITIES

1. Serves as executive assistant and logistical point of contact for the Vice President (VP) of Facility Services and University Planning (FSUP).
2. Coordinates a complex schedule of activities, coordinates meetings, travel arrangements, financial reimbursements, and logistics for the VP of FSUP, AVP of FO, and Executive Director of UPDC. Ensures that the VP and other executive leaders are fully prepared to participate in all scheduled meetings and activities.
3. Maintains strict confidentiality while handling sensitive information, executive communications, and labor and administrative matters, regularly exercising discretion in the conduct of business and administrative activities.
4. Handles a large volume of incoming communications and responds to inquiries from internal and external stakeholders on behalf of the VP of FSUP on routine matters and as directed.
5. Conducts inquiries and research, reviews and summarizes information, drafts documents and professional correspondence for executive review.
6. Schedules and coordinates recurring contractor business reviews and other departmental meetings, including preparing agendas, records and documents meeting minutes and notes, and tracks follow-up action items.
7. Maintains complex day-to-day prioritization and management of the FSUP department calendars, monitors scheduling conflicts, and coordinates priorities across multiple areas.
8. Assists in department initiatives, administrative processes, and special projects to support department and university goals.
9. Plans and coordinates relevant logistics such as organizing agendas, scheduling and setting up meeting rooms, and managing catering for office-related events, meetings and departmental functions.
10. Manages daily office operations by maintaining office supply inventory, distributes department mail, verifies department website information, and provides administrative support to ensure efficient workflow.
11. Administer SharePoint file access permissions and coordinates software application and license requests and/or renewals to support departmental operations.
12. Performs related duties as required.

MINIMUM QUALIFICATIONS

1. Associate’s degree and three years of experience supporting the operations of an office, supporting management or leadership, or in a related administrative capacity. Education and training may be substituted for years of experience.
2. Demonstrated analytical and interpersonal skills, with ability to negotiate and resolve problems of unusual difficulty.
3. Experience providing executive-level administrative support and managing a complex schedule of executive activities or equivalent.
4. Demonstrated ability to maintain strict confidentiality and to function effectively in ambiguous situations requiring the exercise of significant judgment and discretion.
5. Demonstrated written and verbal communication skills.
6. Experience with Microsoft Office Suite and its associated applications such as Outlook, Word, and excel, as well as PDF platforms and other scheduling tools.
7. Demonstrated attention to detail in composing and formatting documents and spreadsheets.

PREFERRED QUALIFICATIONS

1. Bachelor’s degree and one to two years of experience providing administrative support in a fast-paced business office within a large, complex organization.
2. Two or more years of experience providing executive/administrative support in a higher education administrative office or similarly complex organization.
3. Experience reviewing and improving administrative and internal operating procedures, performing analysis, interpreting and summarizing findings, and making appropriate recommendations; drafting correspondence, policies, reports, memoranda. 
4. Experience using Nitro Sign to administer electronic signature workflows for sensitive information and confidential business documents.
5. Demonstrated knowledge of UConn administrative and fiscal policies and procedures. 
6. Experience using University enterprise systems, including Kuali Financial System (KFS), Core-CT, Concur, HuskyBuy, or similar enterprise applications.

COMPENSATION AND BENEFITS

The hiring range for this position is $62,000 to $75,000. An offer of employment, if made, will be commensurate with the successful candidate’s skill and experience, as determined by the University. 

For more information about benefits and other offerings available to University employees, we encourage you to review the Human Resources website and explore the sections under the Benefits & Leaves header at the top of the page. Under Benefits & Leaves, select Benefits to access an overview as well as additional information on topics such as paid time off, benefits, retirement, and other resources.  As you explore these pages, please note that this position is considered management/confidential and look for information specifically identified for management/confidential, as provisions may vary by employee group. 

APPOINTMENT TERMS

This is a 40 hour per week, full-time, 12-month permanent position. This position will work 8:00 a.m. – 5:00 p.m., with a one-hour lunch, to provide coverage during the University's standard business hours.

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

This position is categorized as Emergency Support Services/Essential Staff.  Candidates must be willing and able to work during emergency closures/delayed openings due to inclement weather or for significant events that affect campus operations.  Must have a willingness and ability to work evenings and weekends.

TO APPLY

Please apply online at Faculty and Staff Positions, Search #499865 to upload a resume, cover letter, and contact information for three (3) professional references. Applicants must clearly demonstrate how they meet the stated minimum qualifications, and any preferred qualifications they may possess, in their application materials.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on November 30, 2026.

All employees are subject to adherence to the State Code of Ethics.

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, ethnicity, religion, age, sex, marital status, national origin, ancestry, sexual orientation, genetic information, physical or mental disabilities, veteran’s status, status as a victim of domestic violence and/or sexual assault and/or trafficking in persons as defined by Connecticut law, prior conviction of a crime, workplace hazards to the reproductive systems, or gender identity or expression.

The University of Connecticut is an AA/EEO employer including for Disability and Veteran status.