JOB SUMMARY
The UConn-URI Navy STEM Coalition within the National Institute for Undersea Vehicle Technology (NIUVT) at the University of Connecticut seeks qualified applicants for a Business Operations Specialist 1 position within the College of Engineering. The UConn-URI Navy STEM Coalition seeks to establish a long-term STEM pipeline program for naval related careers in Southeast New England. The program engages STEM talent K-12 through graduate school in innovative naval-focused activities and hands-on projects through participation from the regional Navy community to provide early and frequent interaction and ultimately, retention of students from this community. Working under the direction of the ANCHOR leadership, the successful candidate will provide administrative support and significant program support to help administer the newly funded Advancing Naval Careers Through Higher Education Outreach and Research (ANCHOR) in Science, Technology, Engineering, and Mathematics (STEM) awarded to the University of Connecticut.
DUTIES AND RESPONSIBILITIES
- Assists students, staff, faculty, and others with a wide range of administrative and fiscal matters.
- Corresponds with administrators from other units, institutions, and serves as a liaison between the Center, faculty members, and other University offices.
- Acts as fiscal manager for, and resource to, faculty members, team members, and program leaders responsible for the use of ANCHOR funds.
- Processes and monitors transactions for ANCHOR programming.
- Meets with team to explain services and procedures, communicates financial information, and assists with transaction documents as needed.
- Resolves outstanding issues on fiscal accounts, including follow-up on problems, to ensure timely and accurate completion of work.
- Prepares comprehensive budgets and financial statements.
- Complies with federal, state, and University standards and regulations.
- Communicates with centers, units, departments and colleges for resolution of ANCHOR contract related concerns.
- Develops and implements standard policies and practices for a variety of purchasing and reporting activities.
- Supervises administrative support and is responsible for all unit purchases.
- Within unit and University expectations, ensures compliance with established internal controls and departmental administrative policies and procedures, including maintenance and coordination of center records and deliverables.
- Works on special projects as directed by the supervisor.
- Performs related work as required.
MINIMUM QUALIFICATIONS
- Bachelor’s degree in a related field.
- Minimum of two years of related experience.
- Demonstrated effective and clear written communication skills.
- Experience using Microsoft products and software applications.
- Proven time management skills in a fast-paced, high-volume environment.
- Experience working both independently on routine tasks and in a team setting while regularly exercising sound judgment.
- Demonstrated interpersonal skills with the ability to establish and maintain positive working relationships with diverse student, administrative, and faculty populations.
- Experience working with federal grants and contracts.
- Experience working with financial enterprise systems and project management.
- Proven experience in fiscal operations, including financial reporting and financial management.
PREFERRED QUALIFICATIONS
- Three or more years of related experience.
- Experience working in a higher education setting, preferably within a scientific institution/unit.
- Knowledge of federal and state laws, regulatory requirements, and University policies governing the receipt and use of funds.
- Experience working with UConn electronic systems (KFS, WebFOCUS, HuskyBuy, Core-CT, etc.)
- Direct experience with documents and stages in the revenue process (e.g., quotes, purchase orders, service agreements, invoices, accounts receivable, etc.).
- Experience working with the naval or defense industries or military personnel.
APPOINTMENT TERMS
This is a full-time, end-dated position with the possibility of renewal subject to performance and funding. The University offers a competitive salary, and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. For additional information regarding benefits visit: https://hr.uconn.edu/benefits-beyond-pay/. Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).
TERMS AND CONDITIONS OF EMPLOYMENT
Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.
TO APPLY
Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #499058 to upload a resume, cover letter, and contact information for three (3) professional references.
This job posting is scheduled to be removed at 11:55 p.m. Eastern time on June 3, 2025.
All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.
All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.
The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
The University of Connecticut is an AA/EEO Employer.