UConn Careers

JOB SUMMARY

The UConn College of Engineering seeks applicants to fill the position of Executive Assistant to the Dean. The focus of the position will be on direct administrative support, working with key stakeholders to develop scripts for Dean’s speeches and remarks at key events, development and editing of correspondence and other documents, management of the Dean’s calendar and meetings, and travel coordination. Reporting to the Dean, the successful candidate will be a self-starter with a high level of demonstrated interpersonal, communication, and organizational skills.  Strong professional judgment and the ability to maintain confidentiality are essential.

Together with all College of Engineering staff, the successful candidate will make a positive contribution to a culture of inclusion and respect in all interactions within the college and across the university and exemplifies the values of kindness and trust, curiosity and inquiry, equity, and inclusion.  

DUTIES AND RESPONSIBILITIES

• Provides executive assistant-level support for the Dean; including scheduling/calendaring, meeting coordination, and serving as the designated contact and representative for the Dean to the university and other external agencies with authority to make decisions within established practices and policies.
• Serves as the gatekeeper and first point of contact for the Dean.
• Frequently communicates with other university offices and/or outside agencies to request or provide information.
• Independently composes, prepares, and/or edits correspondence and reports containing information that requires thorough knowledge of policies, procedures, and data sources. Provides information to the Dean in collaboration with communications staff; develops documents, text, and data appropriate to project needs. Routes and signs Dean’s name to correspondence within limits of authority; independently composes letters on behalf of the Dean.
• Work with key stakeholders such as the event organizers to develop scripts for Dean’s speeches and remarks at key events.
• Assists the Dean in cultivating donor relationships through correspondence and coordination of donor stewardship, receptions, and events.
• Facilitates and plans meetings and events; prepares agendas, attends meetings, and takes or distributes notes as necessary; independently plans, organizes, and implements special projects as needed.
• Makes travel arrangements for the Dean; prepares and expedites travel authorizations and reimbursements.
• Screens correspondence, records, and other documents for appropriate action and works with the Dean’s office team and Senior Leadership to determine proper responses or to resolve problems; makes referrals as appropriate.
• Reviews, routes, and/or responds to incoming correspondence and relays important information to the Dean as needed.
• Stays abreast of changes to university policies and procedures and provides education and outreach in regard to updates.
• Serves as a representative of the Dean as assigned, working effectively with internal and external constituencies.
• Coordinates special projects and events as assigned, involving faculty, staff, and external constituents.
• Performs related duties as assigned.

MINIMUM QUALIFICATIONS

• Bachelor's degree and four to five years of related experience. An equivalent combination of education and experience may be substituted for the degree and years requirement.
• Excellent writing and communication skills as demonstrated through examples of professional written work.
• Demonstrated time management skills with proven ability to prioritize responsibilities.
• Demonstrated understanding of the principles of diversity, equity, and inclusion and the ability to work collaboratively with individuals of diverse backgrounds, experiences, and perspectives.
• Demonstrated commitment to customer service and strong interpersonal, oral, and written communication skills.
• Demonstrated aptitude for accurate, organized, detail-oriented work.
• Demonstrated ability to manage multiple tasks and projects with deadlines in a busy environment.
• Ability to work independently with minimal supervision, collaboratively, and as a facilitator in a team environment.
• Extensive experience with Microsoft Office Suite, especially Outlook calendaring, SharePoint, and Teams management.

PREFERRED QUALIFICATIONS

• Master's degree.
• Experience providing executive-level support. 

APPOINTMENT TERMS

This is a full-time, permanent position that will work in person at the UConn Storrs campus. The University offers a competitive salary, outstanding benefits including employee and dependent tuition waivers at UConn, and a highly desirable work environment. For additional information regarding benefits visit: https://hr.uconn.edu/benefits-beyond-pay/. Salary will be commensurate with the successful candidate's qualifications and experience. Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #498477 to upload a resume, cover letter, and contact information for three (3) professional references.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on July 19, 2024. 

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The University of Connecticut is an AA/EEO Employer.