UConn Careers

JOB SUMMARY

Under the limited supervision of the Senior Associate Dean for Research and Scholarship (SADRS), provides programmatic support to the SADRS, the PhD Director, the Director of the Biobehavioral Health Lab, and the DeLuca Foundation Visiting Professor in Innovations and New Knowledge.  This position will provide a full range of confidential administrative and support activities for a variety of educational offerings throughout the school. This position requires the ability to work effectively with a wide variety of diverse individuals, to take direction from internal administrators, and to collaborate with the school’s leadership team.

DUTIES AND RESPONSIBILITIES

• Assists the Senior Associate Dean for Research and Scholarship and provides programmatic support to the DeLuca Foundation Visiting Professor in Innovations and New Knowledge with administrative and organizational matters related to School and Innovation programs and activities. Assists with office duties and processes essential to the daily operation of the Senior Associate Dean for Research and Scholarship and the Director of Innovation. Provides calendar management, schedules meetings, prepares materials and manages the Associate Dean’s travel, communications, and correspondence.
• Responsible for coordinating all aspects of administrative support for the SADRS, supporting their efforts to drive and facilitate collaboration across sectors of the School and the University, facilitating the involvement of community partners and constituents, as appropriate, to promote the achievement of the school’s academic objectives and to foster program relevancy and improvement.  Support will include processing paperwork and/or records; reviewing for accuracy, completeness, and compliance with regulations, policies, and procedures; identifying and following up to resolve problems, and referring new, unusual, or difficult problems to the supervisor. It also includes planning, promoting, and coordinating research meetings, conferences, and other events.
• Assists the PhD Director and is responsible for coordinating all aspects of administrative support for the PhD program, including processing paperwork and/or records; reviewing for accuracy, completeness, and compliance with regulations, policies, and procedures; identifying and following up to resolve problems, referring new, unusual or difficult problems to supervisor. Collects and maintains syllabi for all PhD courses.
• Monitors and reports on the progression of PhD students from matriculation through graduation.  Maintains flow chart.  Compiles data and prepares reports to aid in evaluating student progress, program evaluation, and program effectiveness; may recommend changes or improvement; assists major advisor in monitoring student progress and compliance with doctoral program requirements and standards.
• Works closely with the PhD Director and manages the day-to-day administrative operations of the PhD program, coordinates and facilitates meetings and conferences, prepares doctoral progress reports, directly assists doctoral students with the publication of defenses and abstracts, and supports doctoral students’ research and/or scholarship grant submissions. Provides support for managing graduate research and teaching assistants and facilitates recruitment activities. Supports the PhD director with programmatic and conference travel arrangements.
• Monitors funding opportunities specific to faculty and graduate student interests; identifies and disseminates information weekly using email and listservs to eligible faculty and students with relevant research interests.  Arrange grant meetings and mock reviews, arrange CAMP and BBL meetings and update announcements, and arrange CAMP, BBL, and other research events.  Develop social media and website content to deliver to the Publicity Coordinator for posting.
• Carries out special assignments per School-wide goals including support of the PhD program evaluation process. Provides research and report writing support, as well as managing the generation of research posters, requiring consultation with other staff members, university offices, or departments. Organizes, compiles, tracks, and maintains records, data, and information in spreadsheets and databases requiring the understanding and evaluation of data sources.
• Supervises and trains students and work-study labor engaged in general office and event support functions.

MINIMUM QUALIFICATIONS

1. Bachelor’s degree in English, Communication, Management, or a related field
2. Three (3) to five (5) years of experience and extensive knowledge of office administration and program management
3. Demonstrated experience exercising discretion and judgment in the management of confidential matters. Ability to independently resolve problems of usual difficulty, and exercise judgement regarding administrative detail and procedures
4. Excellent written and oral communication skills, organizational skills, and attention to detail
5. Demonstrated ability to perform data management and record-keeping
6. Experience in scheduling, organizing, and managing events, including multiple calendars

PREFERRED QUALIFICATIONS

1. Master’s degree
2. Five or more years of administrative experience
3. Experience with program administration in higher education or a similar environment
4. One year or more experience in an office with direct student contact
5. Experience using Microsoft Access with a high level of proficiency with Word, Excel, PowerPoint, and Outlook
6. Experience developing and managing databases
7. Experience with education-related accreditation
8. Experience coordinating research activities
9. Excellent interpersonal skills with proven ability to work effectively with a wide variety of individuals including faculty, staff, students, university administrators, and external constituents.

APPOINTMENT TERMS 

This is a full-time, permanent position located at the Storrs campus. The University offers a competitive salary, and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. For additional information regarding benefits visit: https://hr.uconn.edu/benefits-beyond-pay/. Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #498481 to upload a resume, cover letter, and contact information for three (3) professional references. Screening will begin immediately. This job posting is open until filled.

All employees are subject to adherence to the State Code of Ethics, which may be found at http://www.ct.gov/ethics/site/default.asp.

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce.  The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner.  This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all.  We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same.  All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The University of Connecticut is an AA/EEO Employer.